The Port of St Helens recognizes that technology has changed the nature and accessibility of government business information and the prospective use of that information. While committed to applying technology to improve access to information, we are strongly committed to protecting your online privacy.
The purpose of this statement is to inform you about the types of information we gather when you visit our web site, how we may use that information, whether we disclose it to anyone, the security precautions we take to protect your privacy, and how to contact us if you have questions or concerns.
Collection of Information
We collect information that is used for analysis and statistical purposes that help us manage the Port of St Helens’ web site. Also, we collect information to assist us in delivering service and information to you.
(1) Information collected for statistical purposes. We automatically collect electronically generated information about your visit to our site, such as the date, type of browser used, and technical Internet protocol data. We collect this information about each user session from our use logs, and refer to it for statistical purposes.
(2) Information provided when using our interactive forms and functions. This information may include such things as name, address, telephone number, e-mail address and other personal and business data, depending on that particular service you use. We collect only those data necessary to provide the service that you are requesting.
Use of Information
If you send us an e-mail message with a question or comment that contains personally identifying information, or fill out a form that transmits this information, we will only use the personally identifiable information to respond to your request and analyze trends. We may redirect your message to another government agency or person in a better position to answer your question.
In order to provide you with the ability to receive directed e-mail information in which you have expressed an interest, it is necessary for the Port of St Helens to collect your e-mail address. This information is used only for e-mail distribution to the specific list or lists for which you have registered. By agreeing to use this service, you are granting us permission to send you periodic e-mails only about topics for which you registered. The Port will use your e-mail address only for this permission based e-mail service.
Disclosure to Third Parties
As a government agency, the Port of St Helens is governed by public records laws. Any information that we receive through use of our web site is subject to the same provisions as information provided on paper. Otherwise, we do not share personal identifying information with any third party without your permission. We disclose only in aggregate form our statistical analyses or users’ demographics to third parties. This information is not reported or released to any outside parties unless we are legally required to do so in connection with law enforcement investigations or other legal proceedings. Further, we do not reveal any e-mail address information to third parties for independent use unless you specifically authorize us to do so.
Sale of Data
The Port of St Helens does not sell data for direct mail or advertising purposes.
Commercially reasonable precautions are taken to protect user information stored in the electronic databases. However, given the nature of the Internet and the fact that network security measures are not infallible, we cannot guarantee that electronically-stored user information will never be stolen, hacked or viewed by unauthorized persons. We maintain notification procedures as part of our information security policy, to be used in the event of a data security breach. If we are required to provide notice to you of a data security breach, the notice will be provided in electronic form to the e-mail address you have provided to us. We limit employee access to personally identifiable information to only those employees who need access to perform a specific job.
We do not use “persistent” cookies to collect permanent information (note: a cookie file contains unique information a web site can use to track such things as passwords, lists of pages you’ve visited, and the date when you last looked at a specific page, or to identify your session at a particular web site. A cookie is often used in commercial sites to identify the items selected for a specific shopping cart application.). We use “nonpersistent” cookies in applications that keep track of a user and make it possible for you to complete a form or use a function, but this cookie disappears when you finish filling out an application, or searching a database.
Control of Personal Information
At any time while accessing our web site, any user while online may decline participation in any activity that asks for information (e.g., survey, e-mail, e-commerce). Your choice not to participate will in no way affect your ability to use any other feature on our site.
No application on the Port of St Helens’ web site specifically solicits information from minors or seeks to determine whether the visitor is a minor. Consequently, visitors should be aware that the collection of personal information requested from or volunteered by children online or by e-mail will be treated in the same manner as information given by an adult. This information may become a public record, and as such may be subject to public access. We ask that parents guide their children when children are asked to provide personal information online.
Phone: (503) 397-2888 (between 8am-5pm PST)
Mail: Port of St Helens
PO Box 190
Columbia City, OR 97018